foodnetwork.ca? Not necessarily . . .

It seems that no matter what the publication, the first thing I look for is the recipes. I will admit that while leafing through the latest issue of Chatelaine I made the shocking discovery that I had flipped to the recipes, before even realizing they were launching their clutter-busting series. But I digress . . .

Magazines remain my number one source for new food ideas. Only when I’m really desperate will I go online to scout out a new dish. What can I say? I like paper. But what I don’t like is to have piles of magazines taking up what little living space I share with my family.

So, if I like the newly tested recipe, I will immediately tear it out of the magazine and file it away. I’m partial to the accordion folders, but am discovering that many people prefer to stash their recipes in a three-ringed binder. An added benefit of this storage method is that you can use sheet protectors to house the individual pages. Then splashes and sticky finger prints can easily be wiped away without compromising the integrity of your recipe.

Boundaries and Borders

For entrepreneurs, small business owners and those of us with home based businesses keeping work and personal life separate becomes a significant challenge. With only one filing cabinet, business and personal files have no choice but to co-habit. If your office is the corner of the family room, tax time may find you with receipts all over the dining room table while you sort, add and prepare for your annual tax submission. Even if you have a large corner office, you may find that there is some information that always gets handled from your office and therefore you keep those files stored at the office.

When tax time is over, or the big project is complete, whichever is your reason for extending beyond your "office", it is important to develop boundaries and borders that separate work life from personal life. Working animals, such as sheep herding or seeing eye dogs, have defined cues that tell them when it is time to play and when it is time to work - the harness for example. Without these cues and without clear separation the animals become confused as when they are working and when they are just playing.

The same is true for the rest of us although thank goodness we don't have to wear a harness to tell us when we are at work. Wtihout this clear distinction, however, our lives become imbalanced, productivity decreases and destress time disappears. Here are some tips for home based workers to help maintain boundaries and borders:

• Start by designating an office. No matter how small or large, ensure that the space is preserved for your business work space.
• Separate your files by using a different colour label or file folder for personal and business files. Ideally, use different file drawers.
• Schedule your time so you know when you are "on the clock" and "off the clock". The timing of the work day is less important than the designation of the working hours.
• Use specific cues to tell you when you are at work. This could be a coffee mug that is reserved for work hours, a pair of shoes that you "go to work in".
• If you are working on a big project that requires spilling onto "non office" home space, try designating a large basket to house the project work during non work hours rather than allowing it to takeover the living room completely.

Colour Your World

Colour can be a quick and easy way to organize anything from toys to files. When we organize we sort (small, medium, large widgets) pattern (like things together) and decide (keep, sell, toss). The same is true for storage and retrieval activity; looking for a spice (sort by alphabet?), filing paper (sort and pattern this year, last year, food, rent, utilities etc) and making decisions at every step.

Coloured boxes, baskets, labels or other storage tools provide an easy first sorting mechanism. Each child could be assigned a colour for their toys (John gets the blue toy bucket) sports gear (Jane's labels, bag and towel are blue) or items on the calendar.

It is helpful to limit the number of colours to a minimum of choices. Use colour for high level choices. For example, if you run a home based business, try using one colour to sort between business and personal files (business is blue, personal is green). Too many colour choices can increase organizing challenges especially for individuals who are easily distracted and have difficulty focussing.

Childrens' Activity Information

How many times has your child(ren) been late for a birthday party because you couldn't find the invitation with the location and directions? How about the scramble for soccer team telephone numbers to find out whose turn it is to drive.

Sound familiar?

I've just returned from four days at our national conference held this year in Vancouver. Professional organizers identified that a consistent challenge for family manager's, (family manager definition: the parent primarily responsible for managing the activity and schedule of the household) is keeping track of all the paper that results from childrens' activities. A significant component of this challenge is the difference in time sensitivity of some papers. You are likely receiving everything from the letter today reminding you of tomorrow's parent/teacher interview, to the six month long competitive dance schedule or, that very Canadian of items - the hockey schedule.

1. Purge
Always start by getting rid of anything that you will not need in the future. Do your sorting with the recycling bin next to you so that paper/letters/schedules from last year, that were duplicated or for the select team your daughter didn't make can go right to "file 13" by recycling.

2. Sort by Frenquency of Access
Sort the remaining items into 2 piles. The most frequently accessed items are those relating to events and contacts:

• a) regular and frequent access like the weekly schedules - birthday party invitations, team phone numbers, cross country meet dates and times.
• b) occassional access - reference material, team policies/athlete expectations, brochure for the team, association or company.

3. Set up a Hot File
Take all the items in the pile of "frequently accessed" and sort by family member. Now sort each family member's material by date so that the next closest event is on top. Use binder dividers with names on the tabs to identify each family member's set of hot file papers. Clip them together with an alligator clip. Hang a peel and stick hook (3M removable are ideal, available at most hardware stores) on the inside of a kitchen cupboard or wherever your family information centre is, if you already have one. Hang the alligator clip on this hook. Next time Brittany receives a birthday party invitation, pick up the phone and RSVP, record the date, time and location on the family calendar (I'm sure you already remembered to do this) and put the invite in her section of the hot file. You can grab the invitation on the way out the door and discard it after you have picked her up.

4. Set up a Resource File. This is for the remaining items that are used less frequently. This time you may wish to sort by activity (hockey, gymnastics, swimming) by organization (hockey league, parks and recreation organization, school, church) or again, by family member, depending on how busy and how big your family is. Don't forget to save a space for the orthodontist, doctor or tutor. Use an accordian file or binder. If using a binder, dividers can mark each of the sections. This material gets purged twice a year at the beginning and end of the school year when children and families typically change activities. At the end of school, discard all the classroom specific material and keep only the back to school items. At the beginning of school, throw out the old soccer, hockey or dance schedule and start adding back in the new classroom and teacher material.
Voila! Party invitations at your fingertips, when you need them!